Job Postings

Job postings are complimentary for members of the NJALA. The charge for non-member firms is $250.00 and payment in advance is required for non-member firms. Job descriptions should be limited to 200 words or less. While we try to post openings as soon as possible, they may take several days to get posted.

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Organization Name:   Grimes Legal, Inc.

Position: Immediate Need for Chief Financial Officer

Location: New Jersey

Education and/or Experience: 

Job Description: IMMEDIATE NEED - CHIEF FINANCIAL OFFICER WITH A New Jersey Law Firm which has an outstanding reputation, strong and supportive culture with a positive work environment. This incredibly collegiate firm provides a highly competitive compensation and benefits package. The CFO opportunity combines a new role of financial planning and strategic focus for a fast-growing firm. The ideal candidate is success driven, forward thinking, and an outstanding, hands-on leader. This is an extraordinary firm that is known for the retention of its most valued assets - Its People. Please submit your resume and call for an appointment.

Job Responsibilities: Responsibilities:•Play a pivotal role in managing the firm's financial health and ensuring adherence to compliance•Be at the forefront of financial management, overseeing all aspects of financial operations and strategy•Conduct detailed financial analysis and provide frequent reporting—daily, weekly, monthly, and annually—alongside proactive budgeting and forecasting•Deliver strategic insights, comparing current financial trajectories with potential cost-saving and revenue-generating initiatives•Execute strategic financial planning and forecasting that align with the firm’s long-term objectives•Drive the firm’s financial performance by leveraging data-driven decision-making and advanced analytics•Oversee the entire budgeting, forecasting, and long-term financial planning processes•Build and utilize financial models to analyze profitability across clients, matters, and departments•Oversee the client intake process•Reconciliation of bank statements•Lead, train, mentor, and manage the Accounting Department•Provide cross-training to maintain coverage during absences•Develop and maintain financial risk management processes and strategies

How to Apply: Please send resume to [email protected]

May 16, 2024

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Organization Name:   Stevens & Lee

Position: Trusts & Estates Paralegal

Location: The location for this role can be any of our New Jersey or Pennsylvania offices

Education and/or Experience: •Bachelor's degree or equivalent relevant work experience; Paralegal certificate a plus. •5-8 years of experience in trusts & estates with a law firm, accounting firm, or bank trust departments.•Previous experience in PA and NJ trust & estates administration.•Previous experience in probate process and preparing , state, and federal fiduciary income and death tax returns.•Proficiency with Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.•Proficiency with document management systems, preferably iManage.•Outstanding proficiency in mathematics and deep comprehension of mathematical principles. •Experience with Lackner is a plus. •Experience Notary Public is a plus.

Job Description: We are seeking a highly motivated and detail-oriented Trusts and Estates Paralegal to join our team. The ideal candidate will have experience in, estate and trust administration, preparation of state and federal death tax returns and fiduciary income tax returns, and probate procedures. As a Trusts and Estates Paralegal, you will work closely with attorneys and clients to support all aspects of Estate and Trust administration.At Stevens & Lee, the Trusts & Estates Paralegal plays a vital role as a team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Trusts & Estates Paralegal is a multi-dimensional position drawing upon a variety of skills and competencies, best suited for a highly organized, detail-oriented individual who has a deep understanding of the law.

Job Responsibilities: •Estate Planning Support: Assist with estate planning processes, including asset valuation, beneficiary designations, and tax planning strategies.•Probate Administration: Facilitate the probate process by preparing and filing court documents, communicating with beneficiaries and heirs, maintaining accurate records, preparing estate accountings, and coordinating asset distribution.•Trust Administration: Manage trust administration tasks, including funding trusts, tracking distributions, maintaining accurate records, and preparing trust accountings. •Legal Research: Conduct legal research on trust and estate matters, staying current on relevant laws, regulations, and case law to support attorneys in case preparation and strategy. •Meet with attorneys and other professionals to discuss assigned cases or projects.•Serve as liaison between firm, clients, advisors, and beneficiaries.•Prepare federal and state individual and fiduciary income tax returns, gift tax returns, and estate and inheritance tax returns. •Develop and maintain records regarding billable hours spent on specific matters.•Maintain and organize matter files, documents, and correspondence.•Monitor and track estate and trust administration developments and ensure timely updates to attorneys and clients.•Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

Job Requiremements: 

Skills, Knowledge & Abilities: •Flexibility and ability to respond quickly and positively to shifting demands.•Ability to work under pressure to meet strict deadlines.•Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.•Ability to communicate professionally and interact effectively with all levels of personnel.

How to Apply: Interested candidates should submit a resume and cover letter to: [email protected]. In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.  This position is full-time, in office Monday to Friday. The location for this role can be any of our New Jersey or Pennsylvania offices, though we have a preference for Valley Forge, PA. 

May 13, 2024

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Organization Name:   Hatfield Schwartz Law Group, LLC 

Position: Paralegal/Legal Assistant 

Location: Cedar Knolls 

Education and/or Experience: Experience in labor and employment law a plus. Need litigation experience. 

Job Description: Hatfield Schwartz Law Group LLC is a boutique firm specializing in employment and labor law exclusively for management. The position is full time in the office. We are expanding and looking for new team members.

Job Responsibilities: Support attorneys with pleadings and discovery. Preparation of documents, and document review and analysis. Knowledge of litigation and e-filing. Help with office management.

Job Requiremements: Strong organizational, communication and muti-tasking and computer skills a must. Bi-lingual a plus. Either FT or PT.

Skills, Knowledge & Abilities: Excellent communication and writing skills and be very organized and self-directed. Must be process- driven and comfortable with communicating with professionals and clients.

How to Apply: Please email Stefani C Schwartz, managing/founding member. [email protected]

May 1, 2024

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Organization Name:   Peckar & Abramson, P.C. 

Position: Chief Operating Officer 

Location: New Jersey 

Education and/or Experience: 

Job Description: Industry leading law firm with 10 locations around the US. In conjunction with and in support of the firm’s managing partners and Executive Committee, the Chief Operating Officer (“COO”) will be responsible for oversight of the non-legal functions of the firm, as set forth below. Directors who will report to the COO are those of Human Resources, Facilities and Accounting. 

Job Responsibilities: •Performance & Profitability - Oversight of key areas critical to firm performance, including:a)Productivityb)Collectionsc)Billingd)Ratese)Expense Reimbursement•Finance-Oversight of the Director of Finance and the finance function overall (e.g., financial reporting)-Responsibility for the maintenance of the firm’s books and records/policies and procedures/internal controls-Review of daily receipts-Oversight of expenditures and the billing function-Review of and support for monthly reporting to the Executive Committee-Coordination with the firm’s tax provider(s)/tax compliance/tax planning analyses-Oversight of the treasury function/bank and trust accounts-Commissions programs-Oversight over the relationships with financial institutions-Oversee year-end closing, financial statements and tax returns-Assistance with presentations to the Executive Committee-Oversight of financial planning/budgeting•Human Resources-Oversight of the Director of Human Resources and Performance Administrators-Coordination with the managing partners over the compensation process/attorney profitability/profit-sharing program-Review hours worked and billed and profitability by attorney and practice-Review and assess cost/benefit analysis of hiring additional staff-HR policies and procedures/address issues not addressed by existing policies-Involvement with other HR matters as they arise-Oversight of the relationships with HR-related service providers (e.g., payroll, 401(k) trustee/recordkeeper, etc.)•A/R Collections-Assistance with maximizing the collection of billed amounts•Technology-Oversight of the firm’s spending on hardware and software-Coordination with external IT provider-Coordination upgrades to hardware and software application as required-Responsibility for firm’s cybersecurity policy/initiatives -Document management systems•Risk Management-Responsibility for the firm’s insurance coverages-Participation in renewals and changes in coverage terms as required•Marketing-Oversight of the marketing program•Administration -Attorney registrations-Continuing legal education•Facilities Management-Oversight of office space and related service providers-Oversight of the Facilities Manager•Strategic Development-Coordination with the managing partners and Executive Committee (e.g., entity changes, changes in equity allocations, mergers, etc.)-Assessment of firm valuation 

Job Requiremements:  

Skills, Knowledge & Abilities:  

How to Apply: Contact [email protected] 

 

April 3, 2024

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Organization Name:   Townsend, Tomaio & Newmark, LLC

 Position: Law Firm Administrator

 Location: Greater Morristown

 Education and/or Experience: Bachelor's (Preferred)

 Job Description: Townsend, Tomaio & Newmark, LLC is looking to hire a legal administrator. We are a mid-sized matrimonial firm (approximately 31 employees) located in Whippany New Jersey. We offer a competitive salary and benefits. The firm has a bookkeeper so the position is to help make the firm run as smoothly as possible.

 Job Responsibilities: We are looking to add an HR Operations Manager/ Marketing and Intake Coordinator to our team that will be responsible for the following core functions: General Operations and Management of firm and employees, handle firm marketing and website and intake and scheduling for potential new clients. You will be an integral team member of the management team at TTN. Responsibilities shall include:  Management of law firm: You will be the primary team member responsible for business operations in coordination with the Partners. This position will be responsible for team management, human resource issues including new hires and ensure smooth running of the business.  Marketing: You will maintain handle the firm marketing and act as liaison with vendors.  Intake: Manage and oversee the intake process for new clients, ensuring necessary information is collected and documented accurately, appointments properly scheduled, follow up and maintaining consultation records. Maintain and organize office files, records, and documents.

 Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or requirements. The employer reserves the right to modify the duties or requirements of the position at any time based on business needs.

 Job Type: Full-time Salary: $60,000.00 - $80,000.00 per yearBenefits:401(k)Dental insurance, Health insurance, Life insurance, Paid time off, Retirement plan, Vision insurance

 Schedule: 8 hour shift Monday to Friday

 Supplemental pay types: Bonus opportunities

 Work Location: In person and manage the day to day operations of the firm.

 Job Requirements: Prior law firm administration experience required.

 Skills, Knowledge & Abilities: 

 How to Apply: Please email [email protected]

February 6, 2024

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