Job Postings

Job postings are complimentary for members of the NJALA. The charge for non-member firms is $250.00 and payment in advance is required for non-member firms. Job descriptions should be limited to 200 words or less. While we try to post openings as soon as possible, they may take several days to get posted.

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Organization Name:  CHASAN LAMPARELLO MALLON & CAPPUZZO, PC

Position: Director of Administration

Location: Secaucus, NJ

Education and/or Experience: •Bachelors' degree in business administration, HR management or related field. An equivalent combination of education and/or work experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.•Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.

Job Description: Chasan Lamparello Mallon & Cappuzzo, PC, a diversified law firm with more than 45 attorneys, seeks a Director of Administration for our Secaucus, NJ office. This individual will manage the day-to-day operations of the office in compliance with the policies and procedures of the Firm, while directly reporting to the Managing Partner and Directors.The Director of Administration is the senior non-attorney leader within our Firm. This individual oversees the execution of all administrative functions within the office, including ensuring its peak operating efficiency/profitability and managing secretarial services, facilities, library, records and paralegal support.

Job Responsibilities: •Oversees all office operations, including, but not limited to: workflow processes, firm finances, human resources and benefits, IS systems/business equipment, office services, and facilities, records and vendor management.•Manages the office’s operational budget, monthly billing cycle, collections, monthly financial reporting, and other fiscal responsibilities.•Recruits, selects, trains and develops legal assistants, paralegals and administrative support staff, including preparing job descriptions and participating in the interviewing, hiring and onboarding process.•Manages the Firm’s administrative staff, including facilities, office support services, secretaries, paralegals, reception/catering/concierge and events.•Conducts human resources management, including compliance with the Firm’s policies and procedures.•Supervises, counsels and manages performance and reviews of all legal assistants and administrative staff, and engages in the administration of disciplinary actions, as needed.•Assists with the successful integration of new attorneys by facilitating attorney arrival and departure processes, while managing workflow, operations and employee relations.•Provides guidance and leadership to staff to ensure effective and efficient workflow.•Participates in management meetings and communicates effectively with the Firm’s leadership, attorneys and staff related to policies, procedures and developments within the Firm.•Coordinates special events and social functions, as required.

Job Requiremements: The successful candidate will have a thorough understanding of administration, facilities management, finance/accounting, human resources and purchasing. The Director of Administration should have seven years of progressively responsible work experience within a law firm or other legal professional service organization. To maintain effective relationships with partners, lawyers, clients and staff, the Director of Administration must possess excellent interpersonal skills. The Director of Administration role is hands-on and will require frequently and active participation in day-to-day operations and administration of the office.

Skills, Knowledge & Abilities: •Must possess knowledge and demonstrated understanding of generally accepted accounting principles, budget preparation and analyses, billing requirements and reporting.•Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel.

How to Apply: Please email your resume to my attention, [email protected] or fax to 201-809-7104. I will miss NJALA and the wonderful colleagues and friends I've been luck to know during the last 20 years. Stay well! 

 

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Organization Name:    Fox Rothschild LLP

Position:  Office Administrator

Location: Morristown, NJ

 

Fox Rothschild LLP is looking to hire an Office Administrator for our Morristown, NJ office. Working with the respective Office Managing Partner, Firm's Chief Talent Officer, Chief Operating Officer and Chief Administrative Services Officer, this individual is responsible for managing the day-to-day operations of the Morristown, NJ office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors.

ESSENTIAL FUNCTIONS:

  • Oversees all office operations, including, but not limited to: workflow processes, IS systems/business equipment, office supplies, inventory control, reception, office services, facilities, records management, space allocation, safety, business continuity, vendor management, and special projects as needed.
  • Partners with Human Resources for the recruitment of administrative support staff including reviewing of resumes, interviewing, hiring and on-boarding.
  • Trains, supervises, counsels and allocates related human resources. Responsible for performance of all support staff in conjunction with Human Resources; manages the evaluation process; administers disciplinary actions as needed.
  • Assists with the successful integration of new attorneys. Facilitates attorney arrival and departure processes; Manages workflow, operations and employee relations.
  • Supports attorneys with local client development and marketing initiatives including office participation in various organizations, special programs and hosting events to enhance the firm/office image and visibility in the local community.
  • Acts as a liaison between the designated office and various administrative departments within the firm.
  • Manages the office’s operational budget.
  • Participates in management meetings and communicates effectively with the Firm Leadership, attorneys, and staff in regards to updates, changes, new developments and other relevant issues impacting the Firm offices.
  • Manages all aspects of the office’s legal administrative support; creates and modifies support assignments and coordinates back-up support as needed. Maintains well-balanced assignments according to Firm staffing ratios.
  • Coordinates special events and social functions within their office.

ADDITIONAL FUNCTIONS:

  • Special Projects, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

  • Bachelors' degree in business administration or related field or an equivalent combination of education and/or work experience.

Experience:

  • Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.

Knowledge, Skills, & Abilities:

  • Strong management ability, including written/oral communication and interpersonal skills required to interact with firm management, attorneys, clients, administrative groups, and staff and outside vendors.
  • Ability to exercise sound judgment, discretion and foster positive and professional working relationships a must.
  • Ability to successfully motivate and develop the administrative team and build/maintain office morale.
  • Strong supervisory, organizational and project management skills with great attention to detail. Ability to prioritize, multi-task and work well in a high volume/fast-paced environment.
  • Must possess knowledge and demonstrated understanding of generally accepted accounting principles. A working knowledge of related legal/compliance regulations ideal.
  • Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel. Elite Enterprise experience preferred.

Work Environment & Physical Demands

  • This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 
  • To be on-site in a Fox Rothschild LLP office, an individual must either be fully vaccinated or test weekly and wear a mask while in the office.

Physical Requirements

  • Light work:  Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 20 pounds occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly. Physical demand requirements are in excess of those for Sedentary Work.

Physical Activities

  • Finger Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Visual Acuity

  • Worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

To apply:

https://recruiting.ultipro.com/fox1001frllp/JobBoard/88a19d60-0e84-49c7-b754-509a756678e7/OpportunityDetail?opportunityId=2d390ba5-6c1d-4130-9791-99f86e1654d7

 June 30, 2022

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Organization Name:    Kennedys Law - Philiadelphia, PA

Position:  Office Manager

Location: Philadelphia, PA

Team

Kennedys' Facilities team ensures that the firm's offices are maintained and consistently delivered to a high standard. The team drives the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.

The Facilities team provides strategic support on projects with suppliers and budget management, as well as Front of House services, and ensures the firm operates the Health & Safety policy and acts in accordance with Health and Safety regulations. The Facilities team has a presence in all Kennedys offices.

Key Responsibilities

  • Work with Business Services Managers to ensure smooth and efficient office operations.
  • In conjunction with the Operations Manager, oversee the management of the firm's Facilities functions, including reception, building maintenance, photocopy/facsimile/scanning services, open and closing of files, cell phone purchase/contracts, supply acquisition, and mail delivery services.
  • Manage the day-to-day operations of the office. Where applicable, this responsibility is performed in conjunction with, and supervised by, the firm's Operations Manager.
  • In conjunction with the HR Manager, coordinate the recruitment, training, attendance, payroll, and performance management of legal assistants and certain Business Services personnel.
  • Oversee on-boarding of all office personnel, including attorneys. This includes, but is not limited to, induction, office tours, training oversight, office/work station assignment, and supply/equipment appropriation.
  • Alert HR Manager of performance issues relating to legal assistants and certain Business Services personnel.
  • Plan and coordinate office socials that foster the establishment and maintenance of strong office relationships and encourage employee retention.
  • Oversee hospitality responsibilities for office, utilizing Facilities personnel as appropriate.
  • Embrace new technologies and pilot new processes to increase office productivity and efficiency.
  • Assists with the development and facilitation of professional development training programs for staff.
  • Provide support for firm and office initiatives, including, but not limited to, Business Development, Corporate and Social Responsibility (CSR) and Continuing Legal Education (CLE).
  • Create presentations and other management-level reports.

Required experience

  • High level of IT literacy, proficiency in Word, Excel and Outlook
  • Strong oral and written communication skills - with strong attention to detail
  • Excellent organizational skills and ability to juggle multiple activities
  • Proactive with ability to work on own initiative
  • Flexibility and ability to manage change
  • Must have proven superior people management skills
  • Ability to analyze and revise operating practices to improve efficiencies

Please have candidates send resumes to [email protected] and [email protected].

 

June 30, 2022

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Organization Name: New Jersey Judiciary - Office of Attorney Ethics

Position: Finance and Legal Administrator (Administrative Supervisor 2)

Location: Trenton, NJ

Education and/or Experience: 

Job Description: Finance and Legal Administrator(Administrative Supervisor 2)The New Jersey Judiciary, Office of Attorney Ethics, seeks a supervisory professional to coordinate and oversee human resources functions, support staff operations, facility issues and purchasing; as well as recommend and implement improvements in administrative procedures and effectively manage multiple and diverse projects. Will also formulate the annual Disciplinary Oversight Committee budget to be submitted to the Supreme Court. Salary is $62,272.99 - $102,713.63.

Job Responsibilities: 

Job Requirements:Bachelor's degree with 21 credits hours in accounting, business administration, economics, public administration and/or finance.  Twelve of these credit hours must be in accounting and three years of professional experience, one year of which shall have included experience in accounting, auditing, budgeting, cash management and/or financial analysis.Substitution:  Applicants who do not possess the required education, but do possess the required 21 credit hours in accounting, business administration, economics, public administration, and/or finance, including 12 accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master's degree may be substituted for one year of general experience as indicated above –OR– a CPA designation may be substituted for one year of general experience as indicated above.Apply online by July 5, 2022 at:https://www.governmentjobs.com/careers/njjudiciary/jobs/3511490/office-manager-administrative-supervisor-2?page=9&pagetype=jobOpportunitiesJobsEqual Opportunity/Affirmative Action Employer.

Skills, Knowledge & Abilities: 

How to Apply: https://www.governmentjobs.com/careers/njjudiciary/jobs/3511490/office-manager-administrative-supervisor-2?page=9&pagetype=jobOpportunitiesJobs

June 9, 2022

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Organization Name:  Daly  & Associates, LLC

Position: Law Firm Administrator/Office Manager

Location: Morristown, NJ

Education and/or Experience: 

Job Description: We are seeking an energetic employee with a minimum of 5 years experience, preferably in a small to mid-size law firm, with excellent problem solving and interpersonal skills for our NJ office. The Office manager is responsible for all day to day operations, staff and workflow, building and office services and administrative functions. Strong communication skills are essential for managing, scheduling and training of all staff; enforcing the firm's policies and procedures; collaborating with attorneys and all personnel. Must be a team player and detail oriented with the ability to manage projects simultaneously. The incumbent will handle all human resource functions (payroll, benefits, recruitment), marketing, client billing, vendor sourcing, and any other job that arises to assist the business in functioning smoothly.

Job Responsibilities: Process bi-weekly payroll, handle annual renewal of benefit programs including 401k and pension plan. Manage IT vendor with problems that arise or updates that need completed. Bill clients monthly using TABS3 system. Assist with training staff on all of the Firm's policies and procedures. Participate in the strategic planning process with owner to include marketing, staff assessment, long term business goals.

Job Requirements: 

Skills, Knowledge & Abilities: 3-5 year experience as an office manager preferable in a law firm. Excellent organizational skills. Microsoft office suite is required. Prior HR and benefits experience is preferred.

How to Apply: Send resume with cover letter and salary requirements directly to Carolyn Daly at [email protected] 

May 27, 2022

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