Job Postings

Organization Name:    Lewis Brisbois Bisgaard & Smith

Position: Office Administrator

Location: Newark

Education and/or Experience: Bachelor’s degree in related field or minimum of five years’ work-related experience as a Legal Administrator in a similar managerial role as current position. 

Job Description: National law firm of Lewis Brisbois Bisgaard & Smith seeks an Office Administrator for its Newark, NJ office. This office currently has 48 attorneys and is expected to grow.

Job Responsibilities: The position reports to the firm’s Chief Administrative Officer and the local Office Managing Partner. The responsibilities include supervision of all non-attorney staff, including paralegals, and heavy human resources, facilities and office services responsibilities. Some financial, technology and marketing activities may be required but are mostly handled from the firm’s Los Angeles office. Attorney recruitment experience and office relocation and/or remodeling experience a plus.

Job Requiremements: Must be team oriented; have excellent management and leadership skills; ability to effectively communicate verbally and in writing; willingness to take on firm-wide projects as appropriate; strong cost control skills; professional, fair and respectful demeanor; ability to work well with superiors, peers and subordinates; and able to enforce the firm’s policies and procedures in a consistent and fair manner. Must also have experience with a defense-side law firm. Experience with insurance carriers a plus.

Skills, Knowledge & Abilities: 

How to Apply:   Compensation and details of position to be discussed during interview with qualified candidates.   Please send resumes to the firm’s New York Office Administrator at [email protected].   

May 7, 2021

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Organization Name: Stolfe Zeigler

Position: Professional Law Firm Administrator

Location: Toms River NJ

Education and/or Experience: A Bachelor’s Degree is required, a Master’s Degree is preferred. The COO must be able to demonstrate proper grammar, proof-reading, critical thinking, and business writing.

Job Description: We are looking for a Chief Operations Officer (“COO”) to work directly with the Law Firm Owners to oversee everything except the practice of law. This includes not only strategic planning, project management, and critical administrative and financial oversight, but is also a key leadership role in shaping and sustaining firm culture. This role requires a detail oriented self-motivated individual who is interested in being an integral part of implementing and, if appropriate, recommending changes to successfully accomplish the aggressive financial goals established by the owners while continuing to maintain a healthy and positive work environment. We need Law Firm Administrator who is a PRO at workflow and project management, who deeply understands employee engagement, who is metrics-driven, KPI-obsessed, and who will be invested in making important contributions to the success of the Firm.

Job Responsibilities: We are an established law firm with offices in Toms River and Moorestown. We need a full-time in-house Chief Operations Officer who has experience running an office and building a successful business. We are not looking for an Office Manager or an Administrative Assistant. Do NOT apply if your only prior experience is as an Executive Assistant, Administrative Assistant, or Office Manager. Our Firm represents clients in complex Family Law matters and Family Law litigation throughout New Jersey. The position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, and business systems. We need someone with the experience and maturity to work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making. This position will be responsible for planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies and procedures.

Job Requirements: 1.Manage a team of 10+ employees, while simultaneously growing the number of employees;2.Oversee, track, manage and trouble shoot a multimillion dollar budget; 3.Work with the CFO and Owners in creating the annual growth strategy and implementing;4.Work with the marketing team and owners in creating and implementing the 5 year marketing strategy;5.Work with the owners in creating then tracking the annual marketing funnel to meet that years objectives, troubleshoot any anticipated or actual decline;6.Refine, refine, refine the internal management systems, then implement; 7.Vendor management; 8.Properly delegate tasks to ensure the most efficient ROI for each non-billable staff member (this may include outsourcing).

Skills, Knowledge & Abilities: We are building a Firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems. You must be able to show evidence of your prior success with:•Playing a role in managing a team of 10+ people and multi-million dollar budget •Systems management and process refinement to ensure matters are handled appropriately so that client needs are met, legal & ethical requirements are met, and clients receive excellent service•Employee engagement and leadership, supervision, and termination•Measuring what matters and using common financial reports to make business decisions (budget variance, P&L, cash flow forecast)•Managing vendors such as bookkeepers, accountants, and technology services.  We care about skills and experience. We care just as much about your behaviors, habits, and attitudes…the right person for this role must:•Lead change - drive it and thrive in it•Talk more about the solution than the problem•Equally embrace both aspects of the “work/life balance” •Never hesitate to praise when deserved and correct when needed•Have thick skin and high empathy•Have keen conflict resolution skills (not conflict avoidance skills)

How to Apply: TO APPLY, WE NEED YOU TO FOLLOW A TWO-STEP PROCESS. If both steps are not correctly followed your application will not be considered. (Yes, we are serious about this. Following instructions is pretty important for a Chief Operations Officer who is supposed to help us streamline our operations and make sure everyone follows the rules.) Send an email to [email protected] and attach a PDF of your resume’ and a cover letter. The letter should tell us why you would be great for this job. The subject line of the email should say: “Administrator Rotartsinimda” 

 April 23, 2021

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Organization Name: Aronsohn Weiner Salerno and Kaufman PC 

Position: Law Office Administrator

Location: Hackensack, NJ

Job Description: Aronsohn Weiner,Salerno and Kaufman, PC  is looking to hire an Office Administrator for their Hackensack office. 

Job Responsibilities: All bookkeeping and accounting functions of the firm including but not limited to: -General ledger and trust accounting, including issuing checks and managing deposits on a daily basis. Which includes assisting with billing and collections; cash flow control and paying all bills; managing banking relationships; maintaining Firm business checking and Attorney Trust account; familiarity with Quickbooks software and Microsoft Office products; maintaining, analyzing and interpreting all financial and billing data including AIR and billing and providing reports to the managing partner.  Managing/Coordinating the Human Resources functions for the support staff and attorneys, including, but not limited to: time and workload management of administrative support staff; providing regular billing reports to partners; interviewing applicants for non-attorney positions and supervising them; and, coordinating vacation schedules and maintaining personnel records for all employees.  Evaluating, managing and supervising the physical offices of the Firm including: monitoring COVID protocol compliance; office space management, including file retention; office equipment leases or purchase and purchasing office and break room supplies.  Management of Computer and Other Operating and Information Systems which includes evaluating the computer systems including hardware and all software and managing appropriate contracts for systems and monitoring security protocols relating to computer operations; managing the library, including all reference materials and subscriptions and managing phone systems.

Education and/or Experience:  Five plus years experience in legal administration/office management.

How to Apply: Candidates should send cover letter, resume and salary requirements to: [email protected]. Applications will be kept strictly confidential.

April 7, 2021

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Organization Name: Walsh Pizzi O’Reilly Falanga LLP

Position: Controller

Location: Newark, NJ

Job Description: Dynamic thirty-employee law firm based in downtown Newark, New Jersey seeks a strong communicator and skilled financial analyst as Controller. The successful candidate will produce thorough financial-status reports for senior management to help improve our Firm’s operational efficiency and aid in our continued growth. We will consider flex-time, part-time and full time candidates.

Job Responsibilities: Overseeing accounting processes, including billing, accounts receivable, accounts payable, and payroll. Managing the accumulation and consolidation of all financial data necessary for an accurate accounting of business results. Coordinating with external accounting partners for the preparation of internal and external financial statements. Coordinating with external tax accountants. Providing management with information vital to the decision-making process. Managing the budget process. Assessing current external accounting operations, offering recommendations for improvement, and implementing new processes. Evaluating accounting and internal control systems. Evaluating the effectiveness of accounting software and supporting database, as needed. Developing and monitoring business performance metrics.

Education and/or Experience: Bachelor’s in Accounting, Finance, or Business – CPA preferred. Communication skills to interact collegially and professionally with internal and external staff. Experience with Excel and other applications that support the key responsibilities of the controller. Knowledge of generally accepted accounting principles (GAAP). At least five years of relevant experience.

Compensation and benefits: Compensation commensurate with experience. Health and dental insurance. Participation in 401k plan. Parking or train allowance

How to Apply: Interested candidates should send a resume and cover letter to the attention of Liza M. Walsh, Managing Partner at: Walsh Pizzi O’Reilly Falanga LLP, Three Gateway, 100 Mulberry Street, Suite 1500, Newark, New Jersey 07102 -  [email protected] 

April 7, 2021

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Organization Name: Fox Rothschild, LLP

Position: Office Administrator

Location: Fox Rothschild LLP, New York, NY

 Job Description: Fox Rothschild LLP is looking to hire an Office Administrator for our New York branch office. Working with the respective Office Managing Partner, Firm's Chief Talent Officer, Chief Operating Officer and Chief Administrative Services Officer, this individual is responsible for managing the day-to-day operations of the Firm's New York office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors.

Job Responsibilities: Oversees all office operations. Partners with Human Resources for the recruitment of administrative support staff including reviewing of resumes, interviewing, hiring and on-boarding. Trains, supervises, counsels and allocates related human resources. Responsible for performance of all support staff in conjunction with Human Resources. Assists with the successful integration of new attorneys. Supports attorneys with local client development and marketing initiatives. Acts as a liaison between the designated office and various administrative departments within the firm. Participates in management meetings. Manages all aspects of the office’s legal administrative support and coordinates special events and social functions within the New York office.

Education and/or Experience: Bachelor's degree in business administration or related field or an equivalent combination of education and/or work experience. Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.

How to Apply: See full job posting and apply here: https://recruiting.ultipro.com/fox1001frllp/JobBoard/88a19d60-0e84-49c7-b754-509a756678e7/OpportunityDetail?opportunityId=f878722a-76b0-4b66-a0cf-2003959e4449.  

EEO m/f/vet/disabled/sexual orientation/gender identity.

March 11, 2021

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Position: Law Firm Executive Director in North Jersey

Location: Florham Park, NJ

Job Description: Be part of the leadership of a prestigious firm of highly regarded practitioners. This vibrant, growing, 150-lawyer firm, has offices in New York, Florida, Texas and elsewhere. The firm is looking for an Executive Director to become an integral part of its tight-knit team, where collegiality and collaboration are the hallmarks of its culture at all levels. Open minds, creativity and fresh ideas are not only the norm, but the expectation. This expectation extends to its valued professional and administrative staff who are at the very heart of the firm’s day-to-day achievements in support of client goals.

Job Responsibilities: The Executive Director reports directly to the Managing Principal, and indirectly to the Executive Committee, and has responsibility for the firm’s overall administration, including accounting and finance, operations, information technology, human resources, marketing and facilities management (including leases and office build-outs).

Skills, Knowledge & Abilities: The successful candidate will have excellent academic credentials, proven executive and management skills and experience (preferably in a law firm environment), a strong background in law firm economics and profitability, and the skills to serve as the principal administrator of a successful law firm. Especially important are financial analytical skills and strategies, along with knowledge of marketplace challenges facing law firms in this hyper-competitive environment, including strategy, pricing, lateral acquisition, and a big-picture view of what technology can do to assist the firm’s practitioners and serve the communication and legal services needs of its clients. It is desired that the Executive Director will utilize New Jersey as his or her principal office, but other locations would be considered for highly-qualified candidates. The compensation package is commensurate with the position and responsibilities.

How to Apply: Please email your resume in confidence, along with salary requirements, to our consultants, Altman Weil., Inc., at [email protected], and specify Department 5031 in the subject line. Equal Opportunity Employer 

February 16, 2021