Job Postings

Job postings are complimentary for members of the NJALA. The charge for non-member firms is $250.00 and payment in advance is required for non-member firms. Job descriptions should be limited to 200 words or less. While we try to post openings as soon as possible, they may take several days to get posted.

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Organization Name:   Orloff Lowenbach Stifelman & Siegel

Position: Facility Coordinator/Mailroom Manager

Location: Morristown, New Jersey

Education and/or Experience: •High School Diploma•Three years of professional office experience•One year of mailroom experience•Background check

Job Description: Oversee office and equipment maintenance, including scheduling preventative maintenance, reacting to maintenance emergencies and ensuring that health and safety standards are met.Directs mailroom activities including the sorting and delivery of incoming mail, and the preparation and sending of outgoing mail. Monitors inventory, checks and reorders items as needed and receives/allocates office supplies.Assists in complex documents creation, requiring significant attention to detail, that includes scanning, copying and inserting exhibit tabs.

Job Responsibilities: •Overseeing all mailroom functions (photocopying, binding, postage meter, etc.)•Ordering of supplies (kitchen supplies, paper supplies, general office supplies, etc.)•Stocking and maintaining three (3) photocopiers.•Maintaining four (4) conference rooms including stocking supplies, meeting set-ups, luncheons, etc.•Stocking and maintaining kitchen including making coffee multiple times each day, cleaning and ensuring the kitchen is 'client ready' at all times.•Moving boxes, files, furniture, etc. as required.•Acting as messenger for bank deposits, post office mailings, special supplies, deliveries, etc.•General office maintenance.

Job Requiremements: 

Skills, Knowledge & Abilities: This position is an extremely active, physical job and requires great attention to detail. Excellent attendance and punctuality are absolutely required. The ability to lift 30 pounds and daily access to an automobile are also a job requirement.

How to Apply: Send resume and cover letter with salary requirement to [email protected] 

July 14, 2021

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Organization Name: Fox Rothschild, LLP

Position: ARC Supervisor

Location: Flexible

Education and/or Experience: 

Job Description: As a member of the Attorney Resource Center, the ARC Supervisor oversees the workflow, work allocation and assignment/reassignment for the team of Attorney Resource Center Specialists (ARC Specialists). The ARC Supervisor also provides technical support and assistance as well as guidance on day-to-day activities. Pacific/Mountain Time Zone preferred. If EST, later start/end time will be required.

Job Responsibilities: ESSENTIAL FUNCTIONS:-Provide direction to ARC Specialists to ensure projects and assigned and completed timely and effectively managed.-Responsible for day-to-day administration of all incoming projects.-Frequent review of workflow and status of both pending and assigned projects.-Proactively identifies competing demands and responds/allocates resources accordingly.-Provides daily status emails related to pending and competing projects.-Develop and maintain positive relationships with internal and external clients.-Act as a liaison between the ARC Specialist and project submitter to ensure efficient and timely completion of all projects.-Work closely with the Administrative Manager to implement new processes and procedures.-Recommend improvements in the workflow process.ADDITIONAL FUNCTIONS:-Other related duties, as assigned.QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):Education: -Associate’s Degree required; applicable work experience, including workflow coordination and oversight experience, may be considered in lieu of degree.

Job Requiremements: WORK ENVIRONMENT & PHYSICAL DEMANDS:-This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.PHYSICAL REQUIREMENTS-Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.VISUAL ACUITY-Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Skills, Knowledge & Abilities: Experience:-Minimum of eight years’ related experience at a law firm or legal or corporate department required.-Minimum of four years’ experience overseeing geographically diverse teams.-Working knowledge of BigHand (or comparable workflow software solution) is required.Knowledge, Skills, & Abilities:-Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.-Ability to seamlessly manage workflow portal including updating and implementing workflows/processes inside of BigHand Now platform.-Strong people and project management skills needed to organize and execute projects involving internal and external clients and vendors.-Possess interpersonal skills necessary to successfully resolve competing deadlines and conflicts with resource allocation.-Proven proficiency using legal terminology and experience working in related practice area(s).-Experience with court/administrative related agency filings and meeting related deadlines.-High level of proficiency using a variety of office equipment, including personal computer, copier, telephone, transcription equipment, etc.-Must have intermediate-level working knowledge of the MS Office suite including Outlook, Word, Excel and PowerPoint.-Strong verbal and written communication skills and a high level of interpersonal skills required to handle sensitive and confidential situations.-Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy.-Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.DISCLAIMER-The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.Equal Opportunity Employer - vets, disability

How to Apply: https://recruiting.ultipro.com/fox1001frllp/JobBoard/88a19d60-0e84-49c7-b754-509a756678e7/OpportunityDetail?opportunityId=b4fe8f87-d639-4ff7-9f90-caf6a3e3a52a

July 1, 2021

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Organization Name: Fox Rothschild, LLP

Position: Office Administrator

Location: Fox Rothschild LLP, New York, NY

 Job Description: Fox Rothschild LLP is looking to hire an Office Administrator for our New York branch office. Working with the respective Office Managing Partner, Firm's Chief Talent Officer, Chief Operating Officer and Chief Administrative Services Officer, this individual is responsible for managing the day-to-day operations of the Firm's New York office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors.

Job Responsibilities: Oversees all office operations. Partners with Human Resources for the recruitment of administrative support staff including reviewing of resumes, interviewing, hiring and on-boarding. Trains, supervises, counsels and allocates related human resources. Responsible for performance of all support staff in conjunction with Human Resources. Assists with the successful integration of new attorneys. Supports attorneys with local client development and marketing initiatives. Acts as a liaison between the designated office and various administrative departments within the firm. Participates in management meetings. Manages all aspects of the office’s legal administrative support and coordinates special events and social functions within the New York office.

Education and/or Experience: Bachelor's degree in business administration or related field or an equivalent combination of education and/or work experience. Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management.

How to Apply: See full job posting and apply here: https://recruiting.ultipro.com/fox1001frllp/JobBoard/88a19d60-0e84-49c7-b754-509a756678e7/OpportunityDetail?opportunityId=f878722a-76b0-4b66-a0cf-2003959e4449.  

EEO m/f/vet/disabled/sexual orientation/gender identity.

June 9, 2021

 

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