Job Postings

Organization Name: Einhorn Barbarito Frost & Botwinick, PC

Position: Accounting Supervisor

Location: Denville, New Jersey

Education and/or Experience: • College degree a plus -  Minimum 5 years experience in legal billing and accounts payable.

Job Description: Responsible for providing a broad range of administrative and operational support in the areas of accounting, finance, billing and receivables.

Job Responsibilities: Onboarding new employees into payroll system. Reconcile timecards required for payroll. Process payroll. Prepare spreadsheet of biweekly 401K contributions, transmit to Empower Retirement Fund payroll transactions through banking as well as record in general ledger. Administer 165 East Main Street account- deposits, pay taxes, distributions, reconcile account with bank statement. Supervision of Accounting personnel. Reconcile Amex monthly invoice/employee expenses. Audit insurance invoices re: employee payroll contributions. Monitor/fund/post JACS account (online court filings for Civil Court)File Sales and Use tax quarterly. Work with representative regarding Workers Comp insurance audit. Reconcile ALL bank accounts. Prepare and post all journal entries to accounts. Work closely with outside accountant at quarterly close. All aspects of accounts receivable, posting and depositing of checks to business account. Run all month end diagnostic tests in Tabs accounting modules. Prepare and effectuate outgoing wire transfers/monitor and post incoming wire transfers. Monitor all bank accounts online daily. Electronic transfer of quarterly State and Federal taxes. Distribute, post and monitor attorney Exxon and Shell gas cards. Prepare and file annual 1099 forms. Work with clients and/or attorneys to resolve billing issues. Attorney perk benefits spreadsheets. Year End. Regular financial reporting to managing partners.

Job Requiremements: Proficiency in Microsoft Office and Time and Billing Software, preferably TABS III; analytical, organized and detail-oriented; strong verbal and interpersonal skills are essential to interact with clients, attorneys and staff.

Skills, Knowledge & Abilities: Microsoft Office Time and Billing software, preferably TABS III. Ability to work in a fast-paced environment.

How to Apply: Email [email protected].  Applications will be kept in the strictest confidence.

(9/30/2020)

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Organization Name: Aronsohn Weiner Salerno & Kaufman PC

Position: Law Office Administrator

Location: Hackensack, New Jersey

Education and/or Experience:  5 + years experience in legal administration/office management.

Job Description: Aronsohn, Weiner Salerno & Kaufman, a Hackensack, NJ law firm, seeks an experienced Law Office Administrator.

Job Responsibilities: 

All bookkeeping and accounting functions of the firm including but not limited to: General ledger and trust accounting, including issuing checks and managing deposits on a daily basis. Including assisting with billing and collections; cash flow control and paying all bills; managing banking relationships; maintaining Firm business checking and Attorney Trust account; familiarity with Quickbooks software and Microsoft Office products; maintaining, analyzing and interpreting all financial and billing data including accounts receivable and billing and providing reports to the managing partner

Managing/Coordinating the Human Resources functions for the support staff and attorneys, including, but not limited to: time and workload management of administrative support staff; providing regular billing reports to partners; interviewing applicants for non-attorney positions and supervising them; coordinating vacation schedules and maintaining personnel records for all employees.

Evaluating, managing and supervising the physical offices of the Firm including monitoring COVID protocol compliance; office space management, including file retention; office equipment leases or purchase; purchasing office and break room supplies.

Management of Computer and Other Operating and Information Systems evaluating the computer systems including hardware and all software and managing appropriate contracts for systems and monitoring security protocols relating to computer operations; managing the library, including all reference materials and subscriptions;  managing phone systems.

How to apply:  Candidates should send cover letter, resume and salary requirements to: [email protected].  Applications will be kept in the strictest confidence.

(9/30/2020)

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