Job PostingsJob postings are complimentary for members of the NJALA. The charge for non-member firms is $250.00 and payment in advance is required for non-member firms. Job descriptions should be limited to 200 words or less. While we try to post openings as soon as possible, they may take several days to get posted. Job postings may be included not only on our website, but also on our social media outlets, including, but not limited to, Facebook and Twitter. Please view our job posting guidelines here.
Organization Name: CHASAN LAMPARELLO MALLON & CAPPUZZO, PC Position: Director of Administration Location: Secaucus, NJ Education and/or Experience: •Bachelors' degree in business administration, HR management or related field. An equivalent combination of education and/or work experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.•Minimum of seven years of experience in law firm management with demonstrated leadership skills in human resources, information technology, facilities and financial management. Job Description: Chasan Lamparello Mallon & Cappuzzo, PC, a diversified law firm with more than 45 attorneys, seeks a Director of Administration for our Secaucus, NJ office. This individual will manage the day-to-day operations of the office in compliance with the policies and procedures of the Firm, while directly reporting to the Managing Partner and Directors.The Director of Administration is the senior non-attorney leader within our Firm. This individual oversees the execution of all administrative functions within the office, including ensuring its peak operating efficiency/profitability and managing secretarial services, facilities, library, records and paralegal support. Job Responsibilities: •Oversees all office operations, including, but not limited to: workflow processes, firm finances, human resources and benefits, IS systems/business equipment, office services, and facilities, records and vendor management.•Manages the office’s operational budget, monthly billing cycle, collections, monthly financial reporting, and other fiscal responsibilities.•Recruits, selects, trains and develops legal assistants, paralegals and administrative support staff, including preparing job descriptions and participating in the interviewing, hiring and onboarding process.•Manages the Firm’s administrative staff, including facilities, office support services, secretaries, paralegals, reception/catering/concierge and events.•Conducts human resources management, including compliance with the Firm’s policies and procedures.•Supervises, counsels and manages performance and reviews of all legal assistants and administrative staff, and engages in the administration of disciplinary actions, as needed.•Assists with the successful integration of new attorneys by facilitating attorney arrival and departure processes, while managing workflow, operations and employee relations.•Provides guidance and leadership to staff to ensure effective and efficient workflow.•Participates in management meetings and communicates effectively with the Firm’s leadership, attorneys and staff related to policies, procedures and developments within the Firm.•Coordinates special events and social functions, as required. Job Requiremements: The successful candidate will have a thorough understanding of administration, facilities management, finance/accounting, human resources and purchasing. The Director of Administration should have seven years of progressively responsible work experience within a law firm or other legal professional service organization. To maintain effective relationships with partners, lawyers, clients and staff, the Director of Administration must possess excellent interpersonal skills. The Director of Administration role is hands-on and will require frequently and active participation in day-to-day operations and administration of the office. Skills, Knowledge & Abilities: •Must possess knowledge and demonstrated understanding of generally accepted accounting principles, budget preparation and analyses, billing requirements and reporting.•Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel. How to Apply: Please email your resume to my attention, [email protected] or fax to 201-809-7104. I will miss NJALA and the wonderful colleagues and friends I've been luck to know during the last 20 years. Stay well!
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Organization Name: Fox Rothschild LLP Position: Office Administrator Location: Morristown, NJ
Fox Rothschild LLP is looking to hire an Office Administrator for our Morristown, NJ office. Working with the respective Office Managing Partner, Firm's Chief Talent Officer, Chief Operating Officer and Chief Administrative Services Officer, this individual is responsible for managing the day-to-day operations of the Morristown, NJ office in compliance with the policies and procedures of the firm. Ensures peak operating efficiency/profitability and facilitates office growth. Maintains excellent relations/communications with firm management, attorneys, clients, administrative groups, and staff and outside vendors. ESSENTIAL FUNCTIONS:
ADDITIONAL FUNCTIONS:
QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES): Education:
Experience:
Knowledge, Skills, & Abilities:
Work Environment & Physical Demands
Physical Requirements
Physical Activities
Visual Acuity
To apply: June 30, 2022 ___________________________________
Organization Name: Kennedys Law - Philiadelphia, PA Position: Office Manager Location: Philadelphia, PA Team Kennedys' Facilities team ensures that the firm's offices are maintained and consistently delivered to a high standard. The team drives the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally. The Facilities team provides strategic support on projects with suppliers and budget management, as well as Front of House services, and ensures the firm operates the Health & Safety policy and acts in accordance with Health and Safety regulations. The Facilities team has a presence in all Kennedys offices. Key Responsibilities
Required experience
Please have candidates send resumes to [email protected] and [email protected].
June 30, 2022 ___________________________________
Organization Name: New Jersey Judiciary - Office of Attorney Ethics Position: Finance and Legal Administrator (Administrative Supervisor 2) Location: Trenton, NJ Education and/or Experience: Job Description: Finance and Legal Administrator(Administrative Supervisor 2)The New Jersey Judiciary, Office of Attorney Ethics, seeks a supervisory professional to coordinate and oversee human resources functions, support staff operations, facility issues and purchasing; as well as recommend and implement improvements in administrative procedures and effectively manage multiple and diverse projects. Will also formulate the annual Disciplinary Oversight Committee budget to be submitted to the Supreme Court. Salary is $62,272.99 - $102,713.63. Job Responsibilities: Job Requirements:Bachelor's degree with 21 credits hours in accounting, business administration, economics, public administration and/or finance. Twelve of these credit hours must be in accounting and three years of professional experience, one year of which shall have included experience in accounting, auditing, budgeting, cash management and/or financial analysis.Substitution: Applicants who do not possess the required education, but do possess the required 21 credit hours in accounting, business administration, economics, public administration, and/or finance, including 12 accounting credit hours, may substitute paraprofessional and/or professional experience on a year-for-year basis. A master's degree may be substituted for one year of general experience as indicated above –OR– a CPA designation may be substituted for one year of general experience as indicated above.Apply online by July 5, 2022 at:https://www.governmentjobs.com/careers/njjudiciary/jobs/3511490/office-manager-administrative-supervisor-2?page=9&pagetype=jobOpportunitiesJobsEqual Opportunity/Affirmative Action Employer. Skills, Knowledge & Abilities: June 9, 2022 ___________________________________ Organization Name: Daly & Associates, LLC Position: Law Firm Administrator/Office Manager Location: Morristown, NJ Education and/or Experience: Job Description: We are seeking an energetic employee with a minimum of 5 years experience, preferably in a small to mid-size law firm, with excellent problem solving and interpersonal skills for our NJ office. The Office manager is responsible for all day to day operations, staff and workflow, building and office services and administrative functions. Strong communication skills are essential for managing, scheduling and training of all staff; enforcing the firm's policies and procedures; collaborating with attorneys and all personnel. Must be a team player and detail oriented with the ability to manage projects simultaneously. The incumbent will handle all human resource functions (payroll, benefits, recruitment), marketing, client billing, vendor sourcing, and any other job that arises to assist the business in functioning smoothly. Job Responsibilities: Process bi-weekly payroll, handle annual renewal of benefit programs including 401k and pension plan. Manage IT vendor with problems that arise or updates that need completed. Bill clients monthly using TABS3 system. Assist with training staff on all of the Firm's policies and procedures. Participate in the strategic planning process with owner to include marketing, staff assessment, long term business goals. Job Requirements: Skills, Knowledge & Abilities: 3-5 year experience as an office manager preferable in a law firm. Excellent organizational skills. Microsoft office suite is required. Prior HR and benefits experience is preferred. How to Apply: Send resume with cover letter and salary requirements directly to Carolyn Daly at [email protected] May 27, 2022 ___________________________________
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